<p data-block-id="258a4063-49e8-454b-9c49-de89899f5200"><em>Prepared for internal use | Confidential</em></p><hr data-block-id="51af554b-efb6-4d1a-82fb-3f850c807012"><h2 data-block-id="00353b59-9969-4b3f-8be2-09a7995355ea">1. Purpose of This Document</h2><p data-block-id="23ef70ae-7097-4d97-94b1-2aa80cb7f91a">Before any development work can be scoped or priced, we need answers to the questions below. Please use this as a guide during your meeting with the client tomorrow.</p><p data-block-id="a996d050-ddbb-4410-b049-7ad99dbb9b4f">The more detail you can get, the more accurate our proposal will be.</p><hr data-block-id="7f641222-bb11-4328-8743-a179c4754b2a"><h2 data-block-id="c753af98-c5d8-4343-9988-db6bac91b1f2">2. What We Understand So Far</h2><p data-block-id="32b4ba76-3b5a-4211-86bb-ae18f790754d">Based on the initial brief, the client wants a mobile application with the following features:</p><ul data-block-id="a22353dd-b3a2-493f-a0de-d460176c32de"><li data-block-id="a0f487b4-4d49-44f4-aa6c-cfc310cd9367"><p data-block-id="0a509156-30d4-4586-a89f-9232635d0251"><strong>Meetings</strong> — scheduling and session management</p></li><li data-block-id="9a9c720e-7fd6-40fb-a268-811f87feaee3"><p data-block-id="62d4f205-08e9-465d-aa78-13c85fea8e48"><strong>Communications</strong> — announcements and broadcast messaging</p></li><li data-block-id="d793f731-4830-4200-bcd2-9eaf2c039ea6"><p data-block-id="7e62a871-2c91-46cf-a346-80fbcd928060"><strong>Chat</strong> — real-time 1:1 and group messaging</p></li><li data-block-id="9e30bab5-898a-436b-8b43-9b22b6ceae74"><p data-block-id="d59960ad-ec6b-4c5c-9616-8d0d32a56a0c"><strong>Connections</strong> — member networking and relationships</p></li><li data-block-id="e27a354e-e607-42ae-98dc-90df464abe25"><p data-block-id="022c9648-bee7-4ad4-8a2b-07ddb612bbc1"><strong>Discipleship</strong> — structured learning tracks and programs</p></li><li data-block-id="7e91c6ac-9f60-4985-8f6f-293d6a64fa76"><p data-block-id="6afebf3c-7dcd-4c3e-8768-871e16a1a33e"><strong>Coaching</strong> — session booking, progress tracking, coaching relationships</p></li></ul><blockquote data-block-id="4988c469-b8e7-42f9-b391-8999018e3f33"><p data-block-id="129510ac-f655-4fe4-9544-b7f281254cb8">Everything below needs to be confirmed with the client before we can give any numbers.</p></blockquote><hr data-block-id="3ebd8732-5315-47d1-a03a-29e92199dbd0"><h2 data-block-id="bd7c461b-45b6-4f77-8072-a61961a703f1">3. Questions to Ask in the Meeting</h2><h3 data-block-id="624e9ab2-9f92-4ccf-9df9-d2fe120c6499">Project Scope</h3><ul data-block-id="c362be75-1d51-452f-afbe-9da4d45cc3de"><li data-block-id="b8fb507f-1902-49e6-8582-2ecb4a3f3f36"><p data-block-id="242cda3f-3a34-41ed-a689-7ce93e00ec18">Is this a brand new app or a rebuild of something existing?</p></li><li data-block-id="01dc4b2b-8428-4bba-a203-f32eda4256ec"><p data-block-id="aa75e54f-8593-433a-91c8-2097153aa806">iOS, Android, or both? Do they want a web version too?</p></li><li data-block-id="4e79d0cd-8d44-4a71-a8b9-b5a8e9729b26"><p data-block-id="69b0149c-b4a6-416a-800c-a16d303b08c6">Do they have existing designs/wireframes or do we handle UI/UX as well?</p></li><li data-block-id="1831288b-b493-4e53-aee2-f4c4d11156ab"><p data-block-id="da3fff0c-ec4d-4c88-acb5-d66a8531cbae">Are all six features launching at once, or are they open to phased delivery (MVP first)?</p></li></ul><h3 data-block-id="372d61c1-8c98-4611-82af-14f60010764e">Users &amp; Scale</h3><ul data-block-id="155954d8-aa6f-41ed-84a2-0930c379d6ab"><li data-block-id="21cd0d78-a2ef-473d-8b79-1cf015bcbc3c"><p data-block-id="145a50d9-89d6-4f1c-a9c3-57a80f7df168">How many users at launch?</p></li><li data-block-id="0f453aec-5857-4695-968e-159cf2aa569b"><p data-block-id="d41f7672-7d6b-40b3-8ee5-93e03dbd893f">Expected monthly active users at 6 and 12 months?</p></li><li data-block-id="93d49662-4d65-450c-9dd4-51cbcce19ed1"><p data-block-id="4d03fdd9-87a3-466f-80d2-9d11a6efdee0">Is this a local, national, or international audience?</p></li><li data-block-id="7f5c543c-9e15-43de-89c3-2b566fcf2106"><p data-block-id="53613591-6779-4dbe-8bc4-6f0357e15683"><strong>Most important:</strong> Will meetings involve video/audio calls inside the app, or just scheduling with a link to Zoom/Google Meet?</p></li></ul><h3 data-block-id="e77020d6-8a05-46f8-bb5a-ccb87a1ef363">Infrastructure &amp; DevOps</h3><ul data-block-id="2b42de3d-03e8-4479-aade-346f74c8ca89"><li data-block-id="dc34b922-6a03-4d02-a22b-13273bc33bae"><p data-block-id="9f35ab32-d99d-46e0-b1e3-f3578112ebe0">Do they have a preferred cloud/hosting provider or is that our decision?</p></li><li data-block-id="2ed2841c-457f-44b7-86f3-e43b6547a26f"><p data-block-id="60abda29-b3f8-4d6a-a0fa-41f5c3cbdc78">Do they have any existing infrastructure or servers already set up?</p></li><li data-block-id="32c1fc36-57f0-49d3-a634-9c5542e774bf"><p data-block-id="2e3d38f1-534e-4db6-a22d-555bf59e2168">Do they have a technical person on their team handling DevOps?</p></li><li data-block-id="6ff399fa-d610-4ac1-a90a-dd6ec86ead3d"><p data-block-id="fff25ac7-e446-4c36-985c-b64935274b8b">Who handles CI/CD and deployment — them or us?</p></li><li data-block-id="67edd586-9fda-4d50-8f95-b93f89158e9d"><p data-block-id="8125a548-bb88-42bb-8643-2bff4d648722">Who handles server maintenance after launch?</p></li><li data-block-id="c5e7a028-c884-4bf4-aafd-8ed2e56c69ad"><p data-block-id="48043077-c5b1-4377-8cdb-3fe982657915">Do they already have a domain, email setup, or authentication system?</p></li></ul><h3 data-block-id="dd877818-ea6f-4eab-b23c-845e12397a27">Ownership &amp; Access</h3><ul data-block-id="cab6bcdf-209f-4195-9858-62a437366741"><li data-block-id="7660aa11-ec92-4341-8a7d-3f0911e8cc7e"><p data-block-id="45e92285-b9e6-4e08-912b-5a81d1e4b2c9">Who owns the codebase — client or us?</p></li><li data-block-id="19add1f3-890e-4466-b140-f14259d054ad"><p data-block-id="8128b0cf-7c4b-4120-be04-f3170a735f6e">Will source code be handed over at the end?</p></li><li data-block-id="6f752f29-9d3b-47ee-a559-a0ea27e01115"><p data-block-id="16c17cb6-3ac8-4f17-bf3b-6c7055589396">Do they need an admin dashboard or just the mobile app?</p></li></ul><h3 data-block-id="f25e9d65-7d82-4a7b-8eb9-7d98c43b4194">Timeline</h3><ul data-block-id="0714adf0-a85e-45a6-a186-3c06089fe79d"><li data-block-id="e5f3ff05-e389-49b9-8707-dada27b6b64b"><p data-block-id="c15ee480-463e-4603-ad51-154b32da0e60">What is their expected launch date?</p></li><li data-block-id="b3487c87-22d8-4e66-b3de-4b8d447b7629"><p data-block-id="72065e3e-936d-490a-92c9-e64a575ba46a">Is there a hard deadline (event, campaign, investor demo)?</p></li><li data-block-id="7391b6a2-9dc4-4fa7-ae27-7987d43c22bf"><p data-block-id="29ff5927-b589-42de-a2fa-322861c7051a">Are they open to phased delivery?</p></li></ul><h3 data-block-id="f5fdbcbf-2926-43b1-8a78-4da0180a7e65">Budget &amp; Commercial</h3><ul data-block-id="c64bc380-27cf-49e6-bb6b-070b6cd892a9"><li data-block-id="ec89343e-f8f5-4346-aa9a-5c6cf55ed801"><p data-block-id="cb1cf7ed-9d3f-41c8-bb38-14e439929c34">Do they have a budget range in mind?</p></li><li data-block-id="780b8b3e-5227-4ab7-9154-7a334dcde7e2"><p data-block-id="9ddb98d6-06b8-4909-8582-e971eab72fcb">One-time build fee, monthly retainer, or both?</p></li><li data-block-id="baac3959-2f7e-4a6e-aa56-3019af49cc9f"><p data-block-id="3aedb8c5-4136-4cd1-a84f-9583cc2de8c6">Who pays for hosting and infrastructure — them directly or billed through us?</p></li><li data-block-id="6f2191d4-3762-4290-a2d5-5c7b8b090aa2"><p data-block-id="1703311a-7c95-44be-8f42-ac9b8f3fc6b9">Will post-launch maintenance be a separate arrangement?</p></li></ul><h3 data-block-id="5f2362c6-c12d-42cf-a837-6c530d8ebf54">Post-Launch</h3><ul data-block-id="8450cf51-5c78-4ea1-aaa4-1762e7039e57"><li data-block-id="a29f5d15-e6f0-472c-8b09-8602a9568de3"><p data-block-id="3f8fbef4-be7a-4ad0-9d04-a153306ba680">Who handles bug fixes after go-live?</p></li><li data-block-id="2ade4e8a-af60-420b-b537-8c52cb769e9d"><p data-block-id="3bcc229e-9ead-40d9-a76c-84a244a7b502">Do they expect a support/warranty period to be included?</p></li><li data-block-id="67163b7e-c223-4044-9ac9-a46852761910"><p data-block-id="bc434232-75a7-48b5-90da-8a2548ca97cd">Do they want us on retainer for future features?</p></li></ul><hr data-block-id="2a909d5f-399f-45a3-9a21-8db10b978a42"><h2 data-block-id="a917ef0d-5cc8-4a9a-8f5f-4dc6bc8f4d57">4. The One Question That Changes Everything</h2><p data-block-id="d09c6d43-9ac5-4236-b3b6-35cbc0855ae0"><strong>"Do you want video/audio calls inside the app itself, or are you okay with the app generating a Zoom or Google Meet link that users click to join?"</strong></p><p data-block-id="33fd7296-1000-48d2-83df-0f8ba223cec5">This single answer has the biggest impact on cost and timeline:</p><table class="border-collapse table-auto w-full" data-block-id="64ae0a08-2360-4cd7-ab80-d89bc5f5165c" style="min-width: 75px;"><colgroup><col style="min-width: 25px;"><col style="min-width: 25px;"><col style="min-width: 25px;"></colgroup><tbody><tr><th class="border border-gray-300 dark:border-dark-border p-2 bg-gray-50 dark:bg-dark-border font-semibold" colspan="1" rowspan="1"><p data-block-id="89f1c0f6-f9a3-4d62-9e2b-a4d542199ee6">Option</p></th><th class="border border-gray-300 dark:border-dark-border p-2 bg-gray-50 dark:bg-dark-border font-semibold" colspan="1" rowspan="1"><p data-block-id="5eff0b87-74e8-486c-9448-d9b2c82f9146">Description</p></th><th class="border border-gray-300 dark:border-dark-border p-2 bg-gray-50 dark:bg-dark-border font-semibold" colspan="1" rowspan="1"><p data-block-id="867a40dd-b272-48ac-9c0f-6566cbc0bb78">Impact</p></th></tr><tr><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="35e48213-3ea6-48c7-881a-f2f34d205f45"><strong>Scheduling only</strong></p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="387c86d1-7088-4df5-871d-6749f273958e">App manages scheduling and reminders. No video.</p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="995feaad-6689-4c64-bbf7-f64b1d62d7b9">Lowest cost &amp; time</p></td></tr><tr><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="b8c8d770-f1b5-4eea-9112-201142791133"><strong>Zoom / Google Meet link</strong></p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="7d12ee83-71f1-4665-80d6-8845c8e38e4f">App generates a meeting link automatically. Users join via Zoom or Meet.</p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="4980958f-8253-4e4c-986c-20d4a9e6bb8b">Moderate — recommended</p></td></tr><tr><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="a66bef4c-066a-4bad-8100-1c63c0b1d8fa"><strong>In-app video calls</strong></p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="400d1568-f9ad-4b01-8ba6-ee9dd70c84ba">Full video/audio built inside the app itself.</p></td><td class="border border-gray-300 dark:border-dark-border p-2" colspan="1" rowspan="1"><p data-block-id="8f1596d7-a2e6-4ae9-bec2-fe4be5941765">Significantly higher cost &amp; time</p></td></tr></tbody></table><p data-block-id="b61ecf3f-02b5-47e5-ad80-01c32cc23bdf">We recommend the <strong>Zoom/Google Meet link approach</strong> — it delivers the full meeting experience without the cost and complexity of building video infrastructure from scratch.</p><hr data-block-id="6e5b68fe-e6f1-45a1-ac21-8fec5980530e"><h2 data-block-id="16645055-029b-4da1-9c49-827cd244021b">5. After the Meeting</h2><p data-block-id="a89636ed-04b6-474e-b240-ef249dab762f">Once you have the answers, send them across and we'll put together a full scope, timeline, and pricing within 48–72 hours.</p>

Before any development work can be scoped or priced, we need answers to the questions below. Please use this as a guide during your meeting with the client tomorrow.

The more detail you can get, the more accurate our proposal will be.

Based on the initial brief, the client wants a mobile application with the following features:

4. The One Question That Changes Everything

"Do you want video/audio calls inside the app itself, or are you okay with the app generating a Zoom or Google Meet link that users click to join?"

This single answer has the biggest impact on cost and timeline:

 — it delivers the full meeting experience without the cost and complexity of building video infrastructure from scratch.

Once you have the answers, send them across and we'll put together a full scope, timeline, and pricing within 48–72 hours.

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